Greymen

Privacy Notice GREY MEN APP

 

This Privacy Statement was last amended on July, 7, 2024.

GREY MEN B.V. and your personal data

This Privacy Notice is intended to inform you on how we handle the personal data of the Users of our APP ”Grey Men”.

As part of our ongoing efforts to strengthen the protection of personal data, this privacy notice explains how we process personal data as well as the principles that we uphold with respect to transfers of personal data from the European Economic Area (“EEA”) to the US and other non-EU/EEA countries.

 

We reserve the right, at our discretion, to alter and update this Privacy Notice from time to time. We therefore invite you to review the current version of the Privacy Notice regularly.

 

  1. Who we are

 

GREY MEN B.V. (hereafter “we”, “us”, “the service”, “Grey Men”) is a leading full-service tax and financial consultancy for the creative sector in the Netherlands, with its legal seat Willem de Zwijgerlaan 17-15, 1056 JD Amsterdam registered under CoC number 34237646.

 

Grey Men acts as the “controller” of the personal information Users will share through this APP ”Grey Men” (hereinafter, “the app”) and is therefore responsible for the processing of your information in this context and on this platform.

 

Please do not hesitate to mail to info@greymen.nl with any question you might have with regard to this document or the processing of your personal data.

 

In this document we utilize the terms ‘personal data’ and ‘personal information’ interchangeably.

What is personal data or personal information?

Personal data (or information) is information that is related to a person. The most common forms of personal data are your name, address, email address, date of birth. But there is more: bank account number, phone number and IP address, are all personal data as well as your tax identification number and your email address. Moreover, all biometric and information concerning the health or beliefs of a person also falls under the concept of personal data and is particularly protected. Particularly protected personal data may not be used without your consent or when allowed by law.

Both the information that users actively store on the app such as but not limited to, the storage of receipts, the creation of invoices, and contact details, as well as information gathered via automated technologies such as but not limited to, the use of web server logs to collect IP addresses, "cookies", and web beacons, are considered personal data, specific to the individual user.

  1. Which personal data we process

 

The types of personal data that we process in relation to Users of the app may include the following:

  • Basic personal information such as name, address, phone number, email address;
  • User and web traffic-related information such as login details, username and IP address;
  • Financial and fiscal information such as information related to the submitted invoices, transactions, bank account numbers, annual accounts and personal, corporate income and VAT tax returns, number of dependents and children, their age, residence status, alimonies received or paid;
  • Tax information such as tax identification numbers (BSN, RSIN, CoC numbers) and tax returns;
  • Content uploaded or provided by the Users, such as files, documents, photos, or others

 

  1. How is personal data processed and why?

 

The personal data we collect in the app is originating directly by the Users.

We will utilize our Users’ Personal Information in a manner consistent with this Privacy Notice. Specifically, we may use the Personal Information we collect:

  • To provide, maintain, improve, and better our services;
  • To verify your identity, which is required to give you access to our services;
  • To help us improve and personalize the content and functionality of our services;
  • To help us understand your usage of the services in order to improve them;
  • To communicate with you regarding customer service matters, all kind of service communications, questions and other various comments you may send to us;
  • To inform you about products, services, offers, and events we offer or sponsor, and to provide news and other information we believe may interest you;
  • For auditing related to your interaction with the Services;
  • To identify and repair errors that impair existing intended functionality;

To ensure and maintain legal and regulatory compliance.

 

  1. Sharing personal information

 

We may disclose the information provided to our Service providers, in order to materially fulfill our contractual obligations towards the Users and provide the Services. Please find here a list of the Service Providers and Partners currently utilized, with which we have data processing agreements in place:

 

  • Amazon (USA)
  • Den Ouden IT B.V. (Nederland, IT partner Grey Men).
  • No Quarter B.V. (Nederland, app/portal developer).

 

In certain situations, and only if we are legally obliged to do so, or to protect our rights, we might share information with public authorities, such as law enforcement.

 

Lastly, in case of an acquisition or change in the ownership and structure of Grey Men, we may share personal data of our Users with a subsequent owner, co-owner or operator and their advisors in connection with a corporate merger, consolidation, restructuring, or the sale of substantially all our stock and/or assets or other corporate reorganization, in accordance with this Privacy Notice.

 

  1. Transfer to third countries and guarantees

 

In all the above-mentioned cases, when we transfer personal information to countries outside the EEA, (and more specifically to the US), under GDPR rules we have to ensure that there is an adequate level of data protection on the receiver’s side. Where possible, we choose to share personal information only with parties which adhere to the EU - US Data Privacy Framework, where this is not possible under the circumstances, we always ensure that the data transfer, we have performed a transfer assessment and concluded the appropriate module of the EU standard contractual clauses.

 

  1. Retention / Deletion Periods

 

We store the data only as long as required under applicable (Dutch, tax) legislation, therefore for 7 years after the transaction has been performed. We always restrict access to your personal information to those persons who need to use it for the relevant purpose(s).

 

  1. Security of personal information

 

We have duly implemented administrative, technical, and physical security controls that are designed to safeguard the personal data of our Users.

Please do consider that protecting your personal data is also the responsibility of the Users themselves. We urge all our Users to take every precaution to protect their personal data online. We recommend changing passwords often and choose proper combinations of letters, symbols and numbers and make sure you use a secure browser.

 

  1. Users’ rights

 

Users have the right to access, rectify, amend, and view their personal data by submitting a request. Also, they have the right to obtain a copy of their personal information in a machine-readable format (data portability). Moreover, in accordance with this Privacy Notice and when allowed under the applicable legislation and the circumstances, Users have the right to request deletion of their personal data and/or the restriction of the processing and to object to the processing of their personal data.

Please find more information on your rights on the website of the European Commission

 

Users have, in any case, the right to lodge a complaint with your data protection authority https://edpb.europa.eu/about-edpb/about-edpb/members_en

 

If you wish to exercise one or more of these rights, please contact our Privacy Team, we will revert to you as soon as possible within no more than 4 weeks:

email: info@greymen.nl

 

 

Privacy notice GREY MEN APPJustIP B.V.